Gemstone Team Processes and Policies
Additional Resources Current Teams |
Team Formation/GEMS 102
Learning to be a Team and Introduction to Research Methodology/GEMS202
Team Project Seminars
Scheduling Team Project Seminars
Switching Teams
colloquia
Sophomore Thesis Proposal
Institutional Review Board (IRB) and Gemstone Teams
Team Thesis
Discussants/Thesis Reviewers
Thesis Presentation and Team Thesis Conference
Team formation occurs during the GEMS102 class, Research Topic Exploration, which is taken in the spring semester of the freshman year. The class alternates between large group lectures and small group discussions, the latter led by experienced Gemstone Section Leaders (current students who have already taken the course). Most of the sessions are small group discussions, involving different combinations of students. These discussions are first aimed at generating research problems and topic ideas and then focused on narrowing down the pool of ideas. Through a voting process, a number of teams (make up of 8-14 students) are formed. Students are placed in these teams based on their research preferences.
Learning to Be a Team and Introduction to Research Methodology/GEMS 202
GEMS202: Team Dynamics and Research Methodology, occurs in the fall semester of the sophomore year of the program. This course begins with Team Gemstone, which is a required all-day team development activity for the entire sophomore cohort. Team Gemstone and GEMS202 include the teams that formed through GEMS102. They are designed to give students the basic skills and experiential knowledge to work together as a committed group towards their common research goal. GEMS202 will also help students learn basic research methodology and skills needed to begin their research. The final product of GEMS202 is a draft thesis proposal to be finalized and presented in the spring sophomore semester.
From the fall semester of the sophomore year through the spring semester of the senior year, teams register for 11 credits through a series of Team Project Seminars that corresponds to the section number assigned to their team:
- Sophomore Year:
Fall semester – GEMS296 (1 credit)
Spring semester - GEMS 297 (2 credits) - Junior Year:
Fall semester - GEMS 396 (2 credits)
Spring semester - GEMS 397 (2 credits) - Senior Year:
Fall semester - GEMS 496 (2 credits)
Spring semester - GEMS 497 (2 credits)
Teams meet weekly in these seminars with their mentor and work on refining their project’s topic and research question, collecting background information, designing their original research plan, collecting data, analyzing their data, writing their thesis, preparing presentations, etc. Teams should meet for 2 hours per week. Mentors are expected to meet with their entire team at least every two weeks (or for 1 hour of the 2 hours per week). Mentors grade the students individually on the team’s progress, quality of work and individual contributions to the team. (see Timeline for Team Success document).
Scheduling Team Project Seminars
Each team may decide when they would like to schedule their team project seminar and must give this information to the Gemstone Coordinator for Administrative Services by the end of the semester prior to the semester in which the seminar takes place. The team must find a time between the hours of 8 AM and 6 PM Monday through Friday unless the mentor agrees to meet outside of these hours. The mentor must provide the weekday and starting and ending time for the seminar to the Gemstone Program, which will then be added to the Schedule of Classes so that when team members register for the next semester, their team project seminar will be listed on their course schedule.
Changing teams disrupts the flow of the research and the team process. Switching teams once the team has started meeting in the sophomore year only will be considered under very exceptional circumstances. If a student wishes to change teams, the following steps MUST be taken:
- Meet with the Assistant Director to discuss reasons for wanting to change. Try to work out several scenarios in case a new team is not possible.
- If it is determined that a change is appropriate, the proposed new team and mentor will be given the opportunity to accept or deny the new member.
- If the new team is agreeable to accepting the new team member, the Assistant Director will make the changes and a record of the change will be placed in the student’s file.
- Under most circumstances a student may not switch to a team in a different cohort group.
- A student may not request a switch if they have previously switched teams.
In the spring of the sophomore year, teams will write and present a thesis proposal to a committee made up of their mentor, the Gemstone Program Director, the Gemstone Assistant Director, and at least one expert who will hopefully later serve as a discussant for the team. The proposal must include:
- Overview of topic using supporting literature
- Purpose and rationale of proposed study including potential significance of the findings and supporting literature
- Research question(s)
- Methodological design (including description of sample, subjects, etc.)
- Limitations
- Project timeline
- Budget
The proposal should be approximately 10-12 pages. This proposal will be due to the team's committee five days prior to their proposal defense. The team is responsible for seting up a 1 hour meeting with their committee mid to late March (no later). During this meeting, the team will present a brief synopsis of the proposal (15-20 minutes) to the committee, including the research questions and research plan. They will respond to questions from the committee. The committee members will share with the team their feedback, comments, and suggested changes. The proposal meeting will be tape recorded. Following the meeting, the team is expected to type detailed minutes or a transcript of the meeting as a record of what occurred. These minutes will be distributed to the committee members and the Gemstone Assistant Director by the end of the semester.
Junior teams are required to present their research and progress at the Colloquia as part of the Gemstone experience during the fall semester. Freshmen are required to attend the Colloquia and mentors and librarians are encouraged to attend.
The Colloquia serve as a “status check” for the junior teams. The Gemstone staff, mentors, librarians, and other students in attendance will evaluate each team according to the objectives listed on the Timeline for Team Success to determine whether the team appears to be “on track” or not. Additionally, the Colloquia are a wonderful way for the junior teams to practice presenting their research in a professional way as they progress towards their end goal – presenting and defending their thesis and final project to a panel of experts (their discussants) at the Team Thesis Conference in the spring semester of their senior year.
One other benefit of the Colloquia is that Gemstone freshmen can see the wide range of topics that are currently being studied by Gemstone junior teams and they can learn how different teams work together and what makes the teams successful in various ways. The Colloquia schedule is kept up to date on the Colloquia Calendar link which details for presenters is also found on this link: Colloquia Calendar Fall 2008.Institutional Review Board (IRB) and Gemstone Teams
Any Gemstone team that plans to conduct research that involves human subjects is required to submit an application for approval of their research to the Institutional Review Board (IRB) at the University of Maryland. Failure to obtain IRB approval prior to beginning the research process will mean that the data obtained may not be published in the thesis. This means that IRB approval must be obtained and informed consent must be given by individuals a team may involve in pilot testing instruments, conducting interviews, surveys, etc. IRB approval is not required to invite experts to present on specific topics to the team. For details on IRB procedures and a sample application see the IRB webpage: www.umresearch.umd.edu/IRB .
To prepare for obtaining IRB approval, teams should have survey and interview questions (in their exact and final form) approved by the IRB before students conduct interviews, surveys or engage in any other kind of interaction with people. It is extremely important that teams spend sufficient time, energy and research in creating the instrument, survey, questions, rating scale, etc. prior to getting IRB approval for two reasons:
First, after the material is approved, nothing can be changed without going back through the approval process.
Second, the results section of the thesis will be based on the results from the instrument, survey, rating scale, or interviews, so it needs to be a solid piece of work! Teams should purchase textbooks on the chosen methodology and request help from an expert in that methodology on campus to review their work. For example, if teams are creating a survey or interview questions, teams will need to know all about what goes into creating strong questions (minimizing bias, creating clear, conceptually sound questions, etc.). Teams will need to spend a great deal of time on each question, its phrasing, how it is formatted in the whole document, and use methodologically sound procedures throughout (keeping in mind validity/reliability/ goodness concerns along the way). Teams may want to use questions that other studies have used before so that their study is based on already tested and validated questions. All these points need to be thoroughly considered, and this requires more time than most novice researchers think it will.
The IRB contact for all teams is the Gemstone Assistant Director. Please note that all IRB proposals submitted on behalf of Gemstone teams must first go through the Gemstone Assistant Director.
The team thesis is the culmination of the three years of work in a Gemstone team. The thesis should demonstrate the team’s knowledge, understanding and appreciation of the field, a critical analysis of related work, and the importance and relevance of the team’s contribution to the field. Over the past several years, conventions have developed to govern what a thesis should contain, how long it should be, how it is typed and so forth.
These considerations will govern how the quality of your thesis is judged:
- Creation of new knowledge – did the team create new knowledge? If so, what is the extent and importance of this new knowledge?
- Integration of all the parts of the thesis- It should be written in one voice. Each part must clearly show how it adds to the reader’s growing understanding of the argument being advanced in the thesis that leads to the thesis conclusions
- A clear statement of the research problem and question the thesis addresses which includes supporting the argument throughout
- Exposition of the relevant existing scholarly literature
- A carefully considered approach to research design, research methodology, as well as appropriate data collection and methods
- A clear and concise description of findings
- A purposeful analysis, exploring links with other research and writing
- A convincing conclusion that includes the contribution of the research to society and what possibilities exist for extending the work
Planning to write the thesis:
Below is a list of steps or milestones necessary to reach the final goal of a written thesis. Refer to the Timeline for Team Success for a description of team activities each semester.
Develop short and long term goals
Do background research and focus research topic
Collect literature/articles
Develop a research question
Plan original research activities
Make contacts/outreach to constituencies involved
Identify experts who may help guide your project
Conduct a thorough study of the literature
Develop team procedures and infrastructure to organize literature reviewed as well as
data analyzed
Get thesis proposal approved
Obtain IRB approval for study involving human subjects
Obtain animal care and use approval for project involving animals
Implement original research activities (i.e. collect data)
Make an outline for the thesis
Write a first draft of the thesis which includes the literature review and references list
and identify any missing elements
Obtain feedback on first thesis draft from experts
Complete research and analysis of data
Redraft thesis based on completed research and suggestions from expert contacts
Prepare outline for presentation of thesis
Write final thesis draft
Present and defend thesis
Submit final thesis
Research Writing Style
Because the Gemstone Program is a multidisciplinary program and the types of research projects span multiple academic disciplines, traditions and majors, your team can chose the appropriate writing research format, such as APA (American Psychological Association) 5th edition. There are several styles of writing research such as Chicago, MLA, MLS, and others. Mentors will guide and direct their teams on which research writing style is most appropriate for their study as is determined by the larger academic community. Such formatting and writing style should be applicable to other academic exercises in the project’s field of study such as journal writing, proposal writing, grant writing, conference presentations and the like.
Finally, the thesis must adhere to the University of Maryland Graduate School formatting for theses and dissertations. The guide can be found on line at this address:
www.gradschool.umd.edu/etd/styleguide/
Traditional Format for a Thesis:
I. Introduction (problem statement and justification for the study)
II. Literature Review
III. Methods
IV. Results
V. Discussion
Mentors will guide teams as to the final structure of the chapters of the thesis. In addition to the research writing style, the thesis will conform to standards as defined by the academic community/field of study as determined by the mentor. Whichever writing style and standards are used, the formatting must conform to the University of Maryland Graduate School standards cited above.
What the thesis should contain:
In addition to the aforementioned standards, please adhere to the Gemstone Program specific information below.
- The thesis should contain a title page with the following information centered on the page. THESIS TITLE, TEAM NAME, AUTHORS (team members), MENTOR, and THE PHRASE “Thesis submitted in partial fulfillment of the requirements of the Gemstone Program, University of Maryland, Year”. The team’s discussants should be listed in the “committee” section, with the team’s mentor listed first.
- An abstract summarizing the thesis in not more than 120 words. The abstract should clearly state the problem studied, the method used, the main results, and the main conclusions.
- An acknowledgements page outlining any help teams have received, including a prominent acknowledgement of your team librarian, any government agency, any corporate or University source of funding outside the Gemstone program and thanks to individuals who may have helped your team.
- A Table of Contents page showing the chapters or sections, each with appropriate titles or headings and a page number. If appropriate, also include a List of Tables, List of Figures, and List of Symbols and Abbreviations.
- The first chapter should give an overview of the research problem that the study attempts to address, the purpose and rationale of the study, method framework and general research questions, significance of findings, and limitations.
- The second chapter is traditionally the literature review where all the pertinent literature on your specific research problem and topic is discussed.
- The middle chapters are the analysis, design, implementation and interpretation of results. This should give detailed information about your work so that other people could repeat what your team has done or could do further work starting where your work finished. In these chapters teams should explain the theory, describe exactly how your team did its work, and give and interpret the results you obtained.
- The last chapter should state the conclusions you have drawn from your work, compare your conclusions with the opinions of other scholars (are your conclusions the same or different?), and suggest what new work should be done to answer questions raised by your work and extend our knowledge further.
- A references section citing your sources.
- Appendix(es) (if appropriate)
- The thesis should be at least 150 pages long, including references and appendixes.
Tables
The University of Maryland Graduate School guidelines cited above will provide the proper formatting. Please refer to the Guide cited above. Use of color coding, as opposed to shading or different line textures, should be avoided if possible.
Footnotes
Footnotes should not be used, unless it is standard practice for research writing for the study’s academic field. Mentors will provide guidance on the use of footnotes. If it is necessary to supply more detailed comment on some point, a statistical calculation for example, this should appear as an endnote at the end of that chapter, or possibly in an Appendix.
References
It is important to acknowledge any sources teams have used in preparing the thesis. Mentors will guide the team as to how references are documented (see Research Writing Style above).
Where unpublished primary documents have been studied (e.g. internal papers of an organization or committee minutes), stick to the standards of the research style as determined by the Mentor.
References must be made in the main text of your thesis wherever teams refer to the work of other researchers, or use information from other sources. These references are required in every chapter of the thesis.
In general terms, references are made by giving the names of the authors and the years of publication in the main text. When using a quotation, of course, the page number is included as well. The full references are listed at the end of the thesis in alphabetical order by the authors’ names. The actual formatting is consistent with the standards of the research writing style determined by the mentor.
At the Team Thesis Conference, a panel of experts in the field of study related to the team’s thesis attends the team’s presentation and asks questions following the presentation both publicly and privately. These experts are called discussants and are invited to take on this role by the team during the fall semester of the team members’ senior year. Discussants cannot include the mentor for that team (but may include a mentor from other Gemstone teams, if appropriate). Senior teams must have invited and received positive confirmation from at least five experts that are willing to accept this role and can attend the Team Thesis Conference the following spring. This task must be completed by the date determined by the Gemstone Program Staff for that year. This date is generally around November 1. The Gemstone Program will then send official invitations to these discussants and will also send a final draft of the team’s thesis approximately two weeks before the Team Thesis Conference for the discussants to review. It is encouraged that the discussants be experts that the team has consulted during their research.
Thesis Presentation and Team Thesis Conference
The Team Thesis Conference is an event where students present and defend their team research. It is held in the spring semester of the senior year, typically around early April. All students on the team must be present at the Team Thesis Conference in order to earn the Gemstone Citation. If a student graduates early, s/he is required to return and present with the team in order to fulfill the requirement for the Gemstone citation award.
The team-selected panel of experts serves as discussants. The discussants receive a copy of the thesis two weeks prior to the conference so they have time to read it and prepare questions to ask following the presentation. The presentations are 30 minutes long followed by 30 minutes of questions from the discussants and the audience. Following this hour in the presentation room, the team will have one hour in a private discussion room with their discussants and mentor for feedback on the presentation and thesis. The thesis conference rehearsal occurs two months prior to the conference. The teams MUST present at the rehearsal in order to participate at the conference.
All team members must participate in the Team Thesis Conference. It is also expected that the faculty mentor attend the rehearsal and presentation and provide feedback.
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